This article shows what Sync Inventory is, how to use this feature and where to check the inventory sync records.
Part 1: What is Sync Inventory?
The Bigseller Sync Inventory feature helps you painlessly manage the stock across multiple stores and warehouses. For example, when Shop 1 and Shope 2 both sell Product A, then Shop 1 sold a Product A, then the stock of product A in Shop 1 and Shop 2 will all be deducted.
Part 2: How to use Sync Inventory?
Step1: Add Merchant SKUs on Bigseller.
There are currently 4 ways to create Merchant SKUs. You can select one that best meets your needs.
Click here to know how to add Merchant SKUs.
Step 2: Map Merchant SKUs with Store Products.
You need to map Merchant SKUs with Store SKUs so Bigseller will know which Merchant SKU corresponds to which product.
You can map the relationships one by one or in bulk.
Click here to map one by one.
Click here to map in bulk.
Step 3: Add Inventory Sync Rule.
Only when you set an inventory sync rule(s), Bigseller will know how to auto-sync your stock across multiple shops if the available stock of a certain Merchant SKU changes.
Go to Inventory > Sync Inventory, click + Add Sync Rule.
Enter a Rule Name, select Merchant SKU(s) that you want to sync the inventory under this rule, then select Warehouse(s) and Store(s) to sync the inventoty. Tips:
1. You can select more than 1 warehouse, then the stock quantity will be the sum of the available stock in selected warehouses.
You can choose to set a Stock Threshold, so when your stock is below this quantity, all the synced stores' stock will be updated to 0.
You can choose to set a Sync Rate (a percentage), to decide you need to sync how many stock quantities to your online shop(s). For example, if you have 1000 stock in your warehouse, and set 100%, then all your synced stores will show 1000 stock. If you set 50%, then all your synced stores will show only 500 stock. So you can use the remaining stock as reserve stock to prevent overselling(because the inventory is not synced in real-time).
And you can decide whether to set a Priority Store.
If it's on, you can select a store and set a safety stock here, when the available stock of a certain Merchant SKU is below this quantity, the stock in other inventory sync stores will be updated to 0 and only this priority store will have the stock to sell. So you can set the priority store based on the sales records of a store. This can also help prevent overselling. Note:
1. The Priority Store must be among the selected stores you've selected in the last step.
2. The stock qty set in Priority Store needs to be more than that in Stock Threshold. If it's less than or equal to that in Stock Threshold, the Priority Store setting will be invalid.
1. Up to 200 sync rules can be added.
2. The off or change of a rule will only affect the future orders. The already existing orders will still use the old rule.
3. If multiple sync rules are matched for a Merchant SKU, the system will only execute the sync rule with the highest priority. The smaller the value, the higher the priority.
Step 4: Turn on the Inventory Features. Go to Setting > Inventory Settings, click to turn on the Inventory Features. Note: You can only use the Sync Inventory feature when the Inventory Features switch is on.
After all the above 4 steps, you can go back to Sync Inventory, click Sync Now. This will trigger the inventory sync process imeediately.
Then you can wait and check if your store products' stock has been updated. You can also move on to Part 3 to check the inventory sync records.
Part 3: Where to check the Inventory Sync Records?
Go to Inventory > Sync Recording, here you can check the inventory sync records.
Click here to know more about Inventory Sync Records.